Uploading a New Distribution List in Outlook

Create a distribution listing in Outlook 2007

Creating a distribution list (aka mailing list, or group list) in Outlook 2007 can be accomplished in 1 of 2 means:

Method 1: Type in the email addresses one at a time; or

Method two: Select email addresses from the Outlook Contacts folder.

Method ane: Manually type in the addresses:

1. Within Outlook 2007, click on File > New > Distribution List.
2. In the Distrubution List window, enter a name for your list.
3. On the ribbon, click on the Select Members button.
4. In the Select Members window, in the Members text entry box, type in the full email addresses of the members of the email listing, separated past semicolons. Then click OK.
5. Click Salve and Close.
6. To use your mailing list, commencement a new electronic mail, and address it to the proper noun you gave your list in step 2. NOTE: A "+" sign appears next to the name to indicate that it is a mailing listing. You tin can click the plus sign to meet a list of all the private recipients who will receive the email.
   
   Notation: The very first time y'all utilize your mailing list, in that location may be a slight delay every bit Outlook looks upwards your new mailing list in the address volume. You can force/speed up that procedure past pressing Control-Kimmediately later on you type in the mailing list proper name. In subsequent uses, the list proper noun will have been stored in Outlook'due south "autocomplete enshroud" and will immediately appear in the dropdown box when you brainstorm typing information technology.

Method 2: Select members from the Outlook Contacts folder :

Annotation: In society to exist able to select members from Outlook'south Contacts folder, you will need to first ensure that each address has been added to the Contacts binder in the first place. For instructions on how to practise this, see Step 1 below.

In Outlook 2007, when you type in an e-mail address in a new email bulletin, in that location are iii places where the email address is potentially stored/retrieved.

• Outlook'southward "autocomplete cache". For more data, run into hither (link to "Autocomplete enshroud"). These are shortcuts to common email addresses.
• Columbia Academy's LDAP server. For more information, run across here (link to "Define LDAP"). This is a list of all Columbia UNIs.
• Outlook's Contacts binder. This is Outlook'due south own address book. Unlike other email programs, Outlook does non provide an option to automatically add together email addresses to its Contacts listing. To add an e-mail address to the Contacts binder (aka address volume), y'all volition need to right click an email address and select Add to Outlook Contacts. (You tin also add together contacts via the New Contact option on the Contacts folio).

NOTE: Currently many Outlook 2007 users at Columbia report experiencing excessive delays while using the LDAP server's lookup system. (For more information, click here (link to "Define LDAP")). So the instructions that follow will assume that Outlook's Contacts folder will exist used equally the main contact list.

Step one: Ensure that the addresses on the mailing list have been first entered into the Outlook Contacts folder:

1. Find an email with the address(es) y'all are interested in adding.
2. Correct click each address and select Add to Outlook Contacts. If you do non encounter that option, it ways that accost is already in the Contacts folder, and y'all can motion on to the next address.
3. In the Contact window, review and optionally change the pre-filled information, and so click Save & Close.
4. Repeat steps (b) and (c) until all the addresses for the mailing list have been entered into the Outlook Contacts folder.

Footstep 2: Create the mailing list by selecting addresses from the Contacts folder.

1. Within Outlook 2007, click on File > New > Distribution List.
2. In the Distribution List window, enter a name for your list.
3. On the ribbon, click on the Select Members button.
4. In the Select Members window, make certain that Address Book is selected as Contacts, and that Proper name Simply is selected. Then type in the address you are looking for (as in the red box below), and it will automatically appear in the resulting contacts listing. Printing Enter to add together it to the Members Listing below.
5. Repeat for each email address or contact that you lot would like to add to the mailing list. When finished, clickOK.
6. Click Relieve and Shut.
7. To use your mailing list, start a new electronic mail, and address it to the name y'all gave your list in step (b). Notation: A "+" sign appears next to the name to indicate that information technology is a mailing listing. Yous can click the plus sign to see a list of all the individual recipients who will receive the e-mail.
   
   NOTE: The very offset time you employ your mailing list, at that place may be a slight delay equally Outlook looks up your new mailing list in the accost book. You can force/speed up that process by pressing Control-Gimmediately after you type in the mailing list name. In subsequent uses, the list name volition take been stored in Outlook'due south "autocomplete cache" and volition immediately appear in the dropdown box when you begin typing it

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Source: https://asit.columbia.edu/create-a-distribution-list-in-outlook-2007/

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